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Image Use Policies

Conditions Governing Use and Reproduction

The below conditions are strictly enforced in order to protect the integrity of the materials located in the archives.  Researchers from outside the college community will be required to sign a detailed user agreement, while  students, faculty, and staff will be required to sign a shortened version when deemed necessary by archives staff.  In that regard, archives staff will provide the following services:

Adherence to Use

Materials from the collections of the Hostos Community College Archives will be considered for non-exclusive, one-time use only in the publication, project, production, or personal use for which the researcher is using materials.  Any additional or alternate uses, including but not limited to placement on the internet, subsequent editions, reprints, re-releases, dust jackets, covers, print or broadcast advertisement, companion formats, and distribution in other markets, constitute a new use which must be documented and approved by the Hostos Community College Archives.

Fair Use

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or other reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use” that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

Copyright, Libel and Slander

Researchers will bare responsibility for any copyright violation, issues of invasion of privacy, libel and/or slander that may result from use of these materials.

Endorsement

Materials are not to be used to assert or imply that Hostos Community College Archives endorses any product or enterprise, concurs with the opinions expressed in, or confirms the accuracy of any content of the described publication, project or production.

Manipulation of Images

While the Hostos Community College Archives will allow close-ups of portions of the original and adjustments to contrast, sharpness, and cropping where the original content is not changed, it will NOT allow inversion of the original or change in resolution of digital files, or the removal or addition of content. The Hostos Community College Archives’ primary interest is to protect the content of the original. The Hostos Community College Archives may enhance the original material to allow for better interpretation and understanding of the content. I understand that any manipulation to material beyond the above must be approved by the Hostos Community College Archives in advance of its use.

Identification/Credit Line

Researchers are required to identify the content of  materials provided by the Hostos Community College Archives and to not use them in a way that falsifies or misrepresents the information they present. Furthermore, researchers must credit the Hostos Community College Archives for the materials used in a completed paper or project as follows: [Creator], [Collection Title], Hostos Community College Archives. Otherwise, researchers conducting scholarly research may provide credit according to rules governing archival materials in the citation style of their choice.

Passing Copies

The rights to the provided materials cannot be sub-leased or sold, nor may the researcher permit others to reproduce the materials or any facsimiles of them by any means for any purpose. Likewise, the researcher may not donate or sell materials to another person or organization.

Fee

Please note that there may be a fee rider for researchers from outside the college community.  Fees are based on the New York Public Library fee schedule.